Tips on buying Multifunctional Device’s (MFD)

All Multifunctional Devices and Standalone photocopiers are built to achieve a maximum monthly volume, hence the copy speed but they also have a total life volume capability or 5 years life expectancy. These are designed to enable you to establish what MFD you will need in order for it to cope with your companies print demands. However, you should never buy a MFD where it will be reaching its maximum monthly output every month. This is because running the MFD at this capacity will put a stress on the machine and cause it to breakdown more often. This means the life expectancy of Parts will be shorter which will effect your copy charge in the long run. Therefore, if your company was producing 1000 copies, prints or faxes a month. You should buy a machine (subject to additional spec being needed e.g. A3, copy speed) capable of 2500 copies, prints or faxes a month. This is to cope with any peaks in printing and give you at least 5 years worth of growth to enable your MFD to perform at its optimum rate.

Companies everywhere are realising the cost effectiveness and practicability of networking Canon Multifunctional Device in their offices. This is because not only do they print documents cheaper than desktop printers, but also because of the wide range of finishing options that can be applied to printed documents. Such as hole punching, collating, stapling, Booklet making and double siding giving you professional looking documents at a touch of a button for a fraction of the price. They also have their advantages by consolidating lots of different ink cartridges for various desktop printers that are dotted around the office, into one machine, one box of toner that lasts a considerable amount longer then the small ink cartridges.

If you have many different offices, whether they be locally or nationally Canons i-send enables you to send hard documents to any other Canon MFD with i-send functionality in that office free of charge! It works by scanning the document straight onto an email into the MFD using the in-built scanner. The MFD then sends it through the i-send to another MFD that you choose. Providing companies with efficient integrated communication and no more worries about missing the post!

Another benefit to purchasing a multifunctional device is that they come with service agreements. Clarke Office Solutions Ltd Service Agreement includes a Service Plan, which optimises the use of your machine by trying to prevent breakdowns by replacing parts that are coming to the end of their life, before the machine breaks down. This is called Preventative Maintenance. This is an advantage to your company as, if your desktop printer breaks down you can only get telephone support, not a service engineer to come out and fix it or you have to buy a new printer. Also if the machine is receiving this Service Plan, it helps to ensure you can gain maximum use out f your MFD, helping to increase efficiency within your business.